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(To: All Hawaiian Swimming LSC Members)Tj
0 -2.557 TD
(Subject: Minutes, November 10, 1998 House of Delegates Meeting)Tj
0 -2.557 TD
(Enclosures: 1997-1998 Actual Expenditures)Tj
0 -2.557 TD
(Waiver for Coaches with Disabilities)Tj
T*
(Registration Committee Report)Tj
T*
(Officials Committee Report)Tj
0 -2.557 TD
(Proposed 1998-1999 Meet Schedules)Tj
0 -2.557 TD
(The Hawaiian Swimming House of Delegates met Tuesday, November 10, 1998 \
at the Manoa Rec )Tj
0 -1.2 TD
(Center. Those present included:)Tj
0 -2.557 TD
(Robin Flanagan-Chair, Ken Suenaga-Vice Chair, Kathy Fay-Secretary, Joann\
e Brinich-Treasurer, Terri )Tj
0 -1.2 TD
(Wada-Swimmers Representative, Adele Wada-OVC, Lynette Chew-Registration,\
Dave Coleman-)Tj
T*
(Officials, Lisa Aggas-Pearl Harbor Swim Club, Jane Suenaga-Pearl City Aq\
uatics, Larry Oshiro-Manoa )Tj
T*
(Aquatics, Bert Toba-Member At-Large, Kenny Chew-Coaches' Rep, Jon Hayash\
ida-Member At-Large, )Tj
T*
(Gwen Tomiyoshi-HAQ, Tom Cho-PHSC, Jody DuPonte-Barbers Point Swim Club)Tj
0 -2.557 TD
(The meeting was called to order at 7:10pm by Robin Flanagan)Tj
0 -2.557 TD
(The minutes from the October 13, 1998 board meeting were approved.)Tj
19.3846 0 0 19.3846 10 214.7508 Tm
(Committee Reports)Tj
/T1_1 1 Tf
14 0 0 14 10 177.114 Tm
(Treasurer )Tj
/T1_0 1 Tf
T*
(Joanne Brinich distributed the 1997 - 1998 Actual Expenditures which are\
included with these minutes. )Tj
0 -1.2 TD
(The 1998-1999 proposed budget will be presented at the next board meetin\
g.)Tj
0 -2.557 TD
(It is time to re-order ribbons and Joanne asked for a volunteer for ribb\
on coordinator. Lisa Aggas from )Tj
0 -1.2 TD
(PHSC volunteered and her offer was accepted by the board with gratitude.\
)Tj
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/Article <>BDC
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/T1_0 1 Tf
14 0 0 14 10 753.9756 Tm
(We will use a new vendor \(Emblematics\) for medals for Short Course Sta\
tes. We will use the State Coat )Tj
0 -1.2 TD
(of Arms design. Joanne will coordinate the order.)Tj
0 -2.557 TD
(We will use a local source for Short Course States trophies)Tj
0 -2.557 TD
(T-shirts for Short Course States will be available for pre-order. The or\
der form will be included with the )Tj
0 -1.2 TD
(meet notice and on the web page.)Tj
/T1_1 1 Tf
0 -2.557 TD
(Convention Reports)Tj
/T1_0 1 Tf
T*
(Lynette Chew reported that at the Finance Session, it was stressed that \
if clubs hold meets they should )Tj
0 -1.2 TD
(register with the IRS as 501.3\(c\). Clubs should call Lynette or Ken Su\
enaga for copies of materials from )Tj
T*
(this session. Hawaiian Swimming urges clubs to inform themselves of the \
tax rules.)Tj
0 -2.557 TD
(In the Registration Session it was mentioned that in the future \(2000 o\
r later\), USA Swimming may )Tj
0 -1.2 TD
(issue a permanent plastic card for swimmers.)Tj
0 -2.557 TD
(In the Western Zone meeting, a proposal to change the oldest age group t\
o 15-18 was defeated; the )Tj
0 -1.2 TD
(change to 12 and Under was tabled. There is a new rule for swimmers who \
go to Juniors and then want )Tj
T*
(to later swim in a Zone meet. Eighteen months must have elapsed between \
the Junior meet and the Zone )Tj
T*
(meet.)Tj
0 -2.557 TD
(Dave Coleman reported that there is a new Coach's certification rule sta\
rting with new coaches )Tj
0 -1.2 TD
(registering after 9/1/98. They have one year to take and pass the coach'\
s test. If they don't pass the test, )Tj
T*
(they cannot re-register in 2000. Any coach registered before 9/1/98 is g\
randfathered in and does not )Tj
T*
(have to take the test.)Tj
0 -2.557 TD
(Ken Suenaga reported on the Coaches Meeting. There was opposition to hav\
ing Juniors held in Alaska )Tj
0 -1.2 TD
(but it was passed. It was stressed that we have to be aware of safety ru\
les at meets. For example there )Tj
T*
(should be clear exits at the meets. Coaches should automatically display\
their card. Coaches are )Tj
T*
(responsible for keeping their certification current. If certification is\
not current, the coach's club could be )Tj
T*
(liable. Playing waterpolo with another club is not covered by USA Swimmi\
ng's insurance. An insurance )Tj
T*
(coverage book was sent to club representatives which explains coverages \
and liabilities in detail. )Tj
T*
(Hawaiian Swimming urges all clubs to read this information. Also, Safety\
Marshals and Meet Directors )Tj
T*
(must be non-athlete members.)Tj
0 -2.557 TD
(Terri Wada reported on the swimmers sessions. One session discussed Spor\
ts Medicine Massage )Tj
0 -1.2 TD
(Therapy. Should be done by a certified therapist. The College Workshop i\
ncluded information from )Tj
T*
(college coaches on what swimmers should do to improve their chances of a\
scholarship. Terri urged the )Tj
T*
(LSC to hold a similar forum. Robin asked Terri to hold a mini-workshop a\
t Short Course States.)Tj
0 -2.557 TD
(Robin thanked the Convention attendees for their participation and repor\
ts.)Tj
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(http://www.hawaiiswim.org/business/minutes/004.html \(2 of 5\)11/29/2006\
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14 0 0 14 10 737.3755 Tm
(Age Group)Tj
/T1_0 1 Tf
0 -2.557 TD
(Robin distributed two proposed meet schedules for 1998-1999, which are i\
ncluded in the minutes. She )Tj
0 -1.2 TD
(urged all teams to share these schedules with their teams and gather inp\
ut from coaches, parents and )Tj
T*
(swimmers. There will be an open forum at the next House of Delegates mee\
ting in February to discuss )Tj
T*
(these meet schedules. The schedule will be voted on at the March meeting\
and the bid meeting will be )Tj
T*
(held in April. The LSC is also asking for input on the entry fee structu\
re.)Tj
0 -2.557 TD
(The Short course States meet notice is on the web page and has been mail\
ed.. The Short Course Meters )Tj
0 -1.2 TD
(time standards are on the web page. The eligible swimmers report for Sho\
rt Course States will be sent )Tj
0 -1.2 TD
(out after the Pearl City Invitational.)Tj
/T1_1 1 Tf
0 -2.557 TD
(Senior Swimming)Tj
/T1_0 1 Tf
T*
(There will be senior meets on November 20 and 21. These will be consider\
ed two separate meets.)Tj
/T1_1 1 Tf
T*
(Safety)Tj
/T1_0 1 Tf
0 -2.557 TD
(There will be a safety challenge class on 11/17 at the Oahu Club)Tj
/T1_1 1 Tf
0 -2.557 TD
(Officials)Tj
/T1_0 1 Tf
T*
(Dave Coleman reported on the three neighbor island clinics that were run\
. The total cost was $721. )Tj
0 -1.2 TD
(Donations of $352 were received. There were 70 participants \(24 in Kona\
; 26 in Hilo; 20 in Maui\))Tj
0 -2.557 TD
(There are five new Oahu officials. The LSC requests that coaches encoura\
ge parents to become officials. )Tj
0 -1.2 TD
(We need officials especially during high school season. If a parent is i\
nterested in learning about )Tj
0 -1.2 TD
(officiating, they should see Dave at 8:05am at any meet and request to s\
hadow an official. Big clubs )Tj
T*
(need to supply more officials. There are three clubs that supply most of\
the officials and this is not a )Tj
T*
(desirable situation. We also need administration people \(Clerk of Cours\
e, Timing Judge, Console\))Tj
/T1_1 1 Tf
0 -2.557 TD
(Coaches Representative)Tj
/T1_0 1 Tf
T*
(There will be a coaches meeting at the lunch break of the Pearl City Inv\
itational and at Short Course )Tj
0 -1.2 TD
(States. Robin noted that there is no lunch break at the Pearl City Invit\
ational. Email can also be used to )Tj
T*
(discuss items of interest to the coaches. Ken asked if he had a budget t\
o do mailings to the coaches. )Tj
T*
(There is no budget but his materials can be included with the minutes. J\
on and Bert offered to serve as )Tj
T*
(liaisons with the neighbor island coaches)Tj
/T1_1 1 Tf
0 -2.557 TD
(OVC)Tj
ET
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(There were new records established at the Pearl Harbor Distance Meet. Ad\
ele asked to table the OVC )Tj
0 -1.2 TD
(proposal to be discussed at the next board meeting)Tj
/T1_1 1 Tf
0 -2.557 TD
(Swimmers Representative)Tj
/T1_0 1 Tf
0 -2.557 TD
(The Team Swmmer Representative form is included in these minutes. Terri \
will recommend dates, )Tj
0 -1.2 TD
(format, and speakers for a college forum)Tj
/T1_1 1 Tf
0 -2.557 TD
(Registration)Tj
/T1_0 1 Tf
T*
(The waiver for disabled coaches is included with these minutes. Lynette \
submitted her report for )Tj
0 -1.2 TD
(inclusion in the minutes)Tj
/T1_1 1 Tf
0 -2.557 TD
(Technical Planning)Tj
/T1_0 1 Tf
( - Absent)Tj
/T1_1 1 Tf
0 -2.557 TD
(Adaptive Swimming)Tj
/T1_0 1 Tf
( - Absent)Tj
/T1_1 1 Tf
0 -2.557 TD
(Neighbor Islands)Tj
/T1_0 1 Tf
T*
(Thanked Dave and Pauline for the official clinics. Mentioned that they a\
re starting to require coaches )Tj
0 -1.2 TD
(and officials to display their cards)Tj
/T1_1 1 Tf
0 -2.557 TD
(Old Business)Tj
0 -2.557 TD
(Bylaws)Tj
/T1_0 1 Tf
T*
(The proposed revised bylaws were mailed to all club representatives. Rob\
in explained that USA )Tj
0 -1.2 TD
(Swimming allows the LSC's to only change certain sections. Ken Suenaga m\
oved that the proposed )Tj
T*
(bylaws be accepted. Adele Wada seconded. The motion passed by a vote of \
13 for and 0 against. A copy )Tj
T*
(of the accepted bylaws will be mailed to each club.)Tj
/T1_1 1 Tf
0 -2.557 TD
(b. Short Course States)Tj
/T1_0 1 Tf
0 -2.557 TD
(Please read the States meet notice. There are new procedures and the for\
mat has been modified. Robin )Tj
0 -1.2 TD
(encouraged sponsorship of events at states. The cost will be $10 per eve\
nt. The forms will be distributed )Tj
T*
(at Pearl City Invitational.)Tj
/T1_1 1 Tf
0 -2.557 TD
(c. At Large Members)Tj
/T1_0 1 Tf
T*
(Jon Hayashida asked for clarification of the role of the At-Large member\
s. Robin explained that they are )Tj
0 -1.2 TD
(to facilitate communications between LSC members on the neighbor islands\
and the LSC board.)Tj
ET
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(http://www.hawaiiswim.org/business/minutes/004.html \(4 of 5\)11/29/2006\
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(It was suggested that having House of Delegate meetings on a Friday or w\
eekend would make it easier )Tj
0 -1.2 TD
(for the neighbor island members to attend.)Tj
0 -2.557 TD
(5. The next Board meeting will be December 8 at 7pm at the Manoa Rec Cen\
ter. The next House of )Tj
0 -1.2 TD
(Delegates meeting will be February 21, 1999.)Tj
0 -2.557 TD
(The meeting was adjourned at 8:55pm)Tj
0 -2.557 TD
(Respectfully submitted,)Tj
T*
(Kathy C. Fay)Tj
T*
(Secretary )Tj
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(Waiver for Coaches with Disabilities)Tj
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(Officials Committee Report)Tj
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(Proposed 1998-1999 Meet Schedules)Tj
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(Aquatics, Bert Toba-Member At-Large, Kenny Chew-Coaches' Rep, Jon Hayash\
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0 -2.557 TD
(It is time to re-order ribbons and Joanne asked for a volunteer for ribb\
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