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(To: All Hawaiian Swimming LSC Members)Tj
0 -2.557 TD
(Subject: Minutes, March 12, 2000 House of Delegates Meeting)Tj
0 -2.557 TD
(Attachments: Profit and Loss Statement )Tj
0 -1.2 TD
(Year to Date Membership Statistics )Tj
T*
(Topics for Gold Medal Clinic)Tj
0 -2.557 TD
(1. The Hawaiian Swimming House of Delegates met on Sunday, March 12, 200\
0 at Chaminade )Tj
0 -1.2 TD
(University. Those present were Robin Flanagan, Kathy Fay, Bert Toba, Jon\
Hayashida, Ron Tsuchiya, )Tj
T*
(Dexter Lee, Lisa Aggas, Ken Suenaga, Stan Wada, John Flanagan, Katie Wri\
ght, Kenny Chew, Jane )Tj
T*
(Suenaga, Gwenn Tomiyoshi, Adele Wada, Lynette Chew, Char Tester, Fred Te\
ster and Sam Freas.)Tj
0 -2.557 TD
(2. The meeting was called to order at 11:10am.)Tj
T*
(3. The minutes from the February 19, 2000 were accepted with one correct\
ion: In paragraph 5, the )Tj
0 -1.2 TD
(second sentence should read: " A meeting to determine the details of the\
agreement will be held within )Tj
T*
(30 days.")Tj
0 -2.557 TD
(4. Robin announced that Sam Freas would be first on the agenda, followed\
by the committee reports.)Tj
0 -2.557 TD
(5. Sam Freas discussed the court case of the UH swimmers whose times wer\
e not being accepted by the )Tj
0 -1.2 TD
(NCAA. He asked the LSC for support on the following items:)Tj
0 -2.557 TD
(a. Would the LSC write OVC's for UH swimmers? Adele Wada, OVC Chair, rep\
lied that OVC's can be )Tj
0 -1.2 TD
(issued if USA Swimming procedures are followed. )Tj
T*
(b. The LSC agreed that Sam can approach LSC officials who were present a\
t the September 27, 1999 )Tj
T*
(meet at UH and ask them to sign a Proof of Performance form concerning t\
he swims at that meet. )Tj
T*
(c. Regarding dual meets at UH which are not sanctioned, Sam asked that L\
SC officials who were there )Tj
T*
(confirm that they observed the individual and relay freestyle events and\
they conformed to USS rules. )Tj
T*
(Sam will give specific requests of the date of meet and event in questio\
n to each specific official. Each )Tj
T*
(official will be free to offer whatever he/she feels comfortable in stat\
ing. The LSC membership knows )Tj
T*
(that Sam will approach the officials for freestyle events only.)Tj
0 -2.557 TD
(In closing, Sam thanked the LSC for their support and offered the UH poo\
l for Senior and Age group )Tj
0 -1.2 TD
(meets.)Tj
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(6. Treasurer's Report - Lisa Aggas: The Profit and Loss report is attach\
ed to these minutes. Only South )Tj
0 -1.2 TD
(Maui has not paid entry fees for Short Course Champs. Lisa reminded the \
LSC that we will need a )Tj
T*
(replacement treasurer soon since she is leaving Hawaii in May.)Tj
0 -2.557 TD
(7. Registration - Lynette Chew: Year to Date statistics are included in \
minutes. The club roster as of )Tj
0 -1.2 TD
(March 3 is available by contacting Kathy Fay, LSC secretary, at 263-4081\
or via email at )Tj
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(fays@lava.net)Tj
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(. )Tj
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(The new Kamehameha Swim Club has been registered with ID of KSC. )Tj
T*
(Several 2nd year coaches have yet to send Lynette proof of certification\
. A 1999 ASCA Level I card will )Tj
T*
(suffice for requirements or the coaches can take a test. The test for ne\
w coaches is available by calling )Tj
T*
(Lynette at 261-0253. She can also order study materials for the test at \
a cost of $25 for materials and )Tj
T*
(shipping. A motion was made and seconded to order two sets of materials \
for checkout by coaches. The )Tj
T*
(motion passed. )Tj
T*
(The LSC would like to develop a mailout to all member households twice a\
year. We will look into the )Tj
T*
(cost of obtaining a bulk mailing permit. )Tj
T*
(Shelly Halvorsen wrote to Lynette asking for help in identifying graduat\
ing swimmers. She would like )Tj
T*
(to honor seniors at Long Course Champs. A motion to buy gifts as recogni\
tion for graduating seniors at )Tj
T*
(cost of $15 per swimmer was made, seconded, and passed. Shelly Halvorsen\
was put in charge of senior )Tj
T*
(awards. She will be given a list of all team presidents. )Tj
T*
(We are monitoring registration of swimmers. Letters are going out for sw\
immers who swam )Tj
T*
(unregistered this season. These swimmers must be registered by March 21 \
or a $100 per swimmer fine )Tj
T*
(will be imposed.)Tj
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(8. Age Group - Fred Tester: The schedule of events for Long Course State\
s was distributed. All events )Tj
0 -1.2 TD
(will be swum in trials regardless of number of entries. \(not including \
timed finals events\). The meet )Tj
T*
(notice will be completed shortly. We will try starts from both end of po\
ol at Long Course Champs. )Tj
T*
(The LSC bought Compaq computers for Maui and the Big Island. )Tj
T*
(A draft of the meet schedule for next year was distributed. It will be s\
ubmitted for approval at the next )Tj
T*
(meeting. Fred asked members to submit comments on the schedule to him. I\
nvitational bids should )Tj
T*
(submitted to Fred before April 1. )Tj
T*
(Fred will work with the coaches' reps to come up with minimum entry time\
s for distance meets for next )Tj
T*
(season. We may have to hold east/west distance meets for 12 and under. )Tj
T*
(The Coaches approved the schedule of having Short Course Champs in Decem\
ber and Long Course )Tj
T*
(Champs in June as presented by the Coaches Rep at the January meeting. )Tj
T*
(PCA will change their meet from July 7 to July 8 due to the unavailabili\
ty of the pool. As a reminder, )Tj
T*
(the Meet Referee is responsible for mailing the officials performance re\
port to officials chair at all )Tj
T*
(certified meets. )Tj
T*
(Registration for Zones 2000 is on the web and was mailed to the teams.)Tj
0 -2.557 TD
(9. Coaches Rep - Ron Tsuchiya. Ron presented the coaches recommendation \
for splash rules at )Tj
0 -1.2 TD
(invitationals be: One per day, with a HI A time, and qualifying in anoth\
er event on the same day; also )Tj
T*
(suggest including that if they have a AA time in 100 can splash the 200 \
of the same stroke. Starting next )Tj
T*
(year will include this additional rule. PCA Invitational will be first i\
nvitational to include it. )Tj
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(Robin asked for recommendations on 11/12 distance events from coaches. N\
o input from the coaches as )Tj
0 -1.2 TD
(of yet. )Tj
T*
(Char made a motion to have a coaches' meeting in June at the Gold Medal \
workshop. Coaches travel )Tj
T*
(could be subsidized)Tj
0 -2.557 TD
(10. Technical Planning - Jon Hayashida: There was a question that the 40\
0 free time qualifying time for )Tj
0 -1.2 TD
(13/14 girls seems too fast. Robin checked and it is correct according to\
the rules we used to set the )Tj
T*
(qualifying times. )Tj
T*
(A motion was made that the distance events qualifying times be made slow\
er to encourage swimmers to )Tj
T*
(participate in distance events. The time would be adjusted to include 50\
% of swimmers for existing )Tj
T*
(distance events \(400 free; 400 IM, 800 free, and 1500 free\) for the 20\
00-2001 season. The motion was )Tj
T*
(seconded and passed. A suggestion was made to consider setting up separa\
te distance championships )Tj
T*
(meets.)Tj
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(11. Officials - Dave Coleman: Although Dave was absent, there was a comm\
ent made that in a recent )Tj
0 -1.2 TD
(meet a parent approached a referee when their child missed an event aski\
ng to have the child placed in a )Tj
T*
(later heat. The referee complied - overruling the coach. This incident s\
hould be written up for the )Tj
T*
(officials' chair. If there is a complaint about a coach, refer to coache\
s' rep. The Board will need to form )Tj
T*
(an appeals board to deal with issues from the coaches rep.)Tj
0 -2.557 TD
(12. Safety - Dexter Lee: There were two incidents reported last year and\
3 incidents reported this year. )Tj
0 -1.2 TD
(Dexter encourages everyone to report injuries even if it's only a pulled\
muscle. Better to be safe than )Tj
T*
(sorry. It is the coaches' responsibility to report injuries. There are s\
afety classes being offered. For more )Tj
T*
(information, email Dexter at )Tj
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(.)Tj
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(13. OVC - Adele Wada: Eight OVC's were issued at High School Champs; thr\
ee at Senior Champs. )Tj
T*
(Adele noted that the number of OVC's has increased since the change in t\
he season schedule. Of all )Tj
T*
(OVC's issued from 1996 to 2000, the majority have been issued in the pas\
t year.)Tj
0 -2.557 TD
(14. Club development - Char Tester: Asked for feedback concerning discus\
sion items for the workshop. )Tj
0 -1.2 TD
(A list of possible topics is attached to the minutes. Pat Birch is comin\
g to talk to the coaches; Rose )Tj
T*
(Schneider will conduct the clinic for club development. The swimmer spea\
ker has not been decided. )Tj
T*
(Officials clinic will be conducted by Pat Lundsford;)Tj
0 -2.557 TD
(15. New Business )Tj
0 -1.2 TD
(a. There is a General Chair workshop in June in Florida. Robin is recomm\
ending we not attend this year. )Tj
T*
(b. Recommendations for the award for Outstanding Service to the LSC are \
due to Robin by May 1. )Tj
T*
(c. Lynette made a motion to eliminate Season I registration. The motion \
was seconded and passed with )Tj
T*
(one opposition. )Tj
T*
(d. Adele Wada presented timing sheets from UH meets. The documentation i\
s incomplete and therefore )Tj
T*
(OVC's cannot be issued.)Tj
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(16. The next meeting will be held April 16, 2000 at Chaminade University\
at 11am.)Tj
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(17. The meeting was adjourned at 2:55pm)Tj
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(Respectfully submitted,)Tj
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( )Tj
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(Kathy Fay )Tj
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